Many customers use the primary features of our system to automate checking in a visitor and printing a customized visitor badge. But consider expanding your use of EasyLobby Secure Visitor Management.

 

We offer many additional capabilities to enhance how your are managing visitors and to improve the efficiency of visitor registration and monitoring.

 

Here are just a few options that you may want to evaluate.

 

• Signature Capture - This capability requires visitors to acknowledge or assent to something and to record their agreement with an electronic signature. An example of its use is recording an agreement of a visitor to a non-disclosure document. Read here for more.  

• Mobile Wireless Solutions - Because many of our customers have guard gates, guard shacks, and loading docks where vehicles and visitors enter, we have developed a suite of mobile wireless solutions to make it easier and more efficient to process visitors in these environments. More information. 

• EasyLobby Satellite™ - This capability lets you control and monitor entry and exit at any location where visitors have already been badged at an EasyLobby station. It's frequently used to control entry to more secure areas of a facility. More information. 

• Package and Asset Management - Manage and track incoming packages and monitor the use of assets leaving a facility or being used in various areas within a facility. It's included as part of EasyLobby SVM software. 

• Unattended or Kiosk mode - Let's you set-up EasyLobby to allow visitors to self-register. It's often used in unattended lobbies, but can also be used in attended lobbies to alleviate the load on the lobby attendants. More information. 

• Access Control Integration - With EasyLobby's integration to over 35 of the leading access control systems, this module allows you to provide temporary proximity card access to guests so that they can open doors, turnstiles or elevators controlled by your access system. More information. 

• eAdvance Pre-Registration by Employees - This web-based application, tightly integrated with SVM, can greatly reduce visitor check-in time and lobby congestion by allowing employees to pre-register guests they know will be arriving. More information.

Contact us to discuss your requirements or for a price quote on any of these items.

EasyLobby SVM can alert you in seconds when a guest who is on your watch list checks in. Watch Lists can be created to flag guests who you want to give special attention to - either good or bad attention.

 

For example, Board of Director members and strategic partners are example of good attention. When these individuals arrive you may want to have someone immediate escort them to their destination.

 

Competitors and dismissed employees are example of negative Watch Lists.  

 

You may not want to grant those individuals entry to your facilities. Or you may simply want to inquire more about the reasons for their visit.  

 

Whatever rules you put into place, at least you will know when they attempt to check in.

 

An email alert can also be sent to any specific party such as a security officer if someone on a Watch List attempts to sign in.

 

It's easy to put individuals on your internal Watch List. Under the edit function in SVM open the 'Alerts' menu and add the information, including a photo if you wish. You can define a number of different categories of Watch Lists.

For assistance in using this function, contact our technical support team.

A nice technique to use with EasyLobby SVM is to print barcodes on visitor badges.

 

When designing your badge template, simply include the barcode option in your badge design. SVM will then create a unique barcode for each visitor badge.

 

Including barcodes on badges can have a number of advantages.

 

During visitor check out, barcodes allow you to quickly scan a badge with a Metroligic Barcode Scanner and the visitor is automatically checked out. This is especially beneficial in a busy lobby where you want to process visitors rapidly, especially during check out.

 

Barcodes also allow you to provide a permanent badge to frequent visitors. This badge can then be scanned in whenever the visitor re-enters the facility, automatically checking the visitor in. SVM will recognize the barcode and check the visitor in.

 

Used in conjunction with Easylobby Satellite™, bar-coded visitor badges allow you to restrict visitor entry to more secure areas of your facilities. Upon arrival at a checkpoint, the visitors bar-coded badge is scanned and the Satellite™ station displays the visitor record with an 'entry approved' or 'entry denied' message, depending on their classification when they are checked in at the main EasyLobby SVM station.

 

If your EasyLobby system is integrated with an access control system, bar-coded visitor badges can also be used to access doors, elevators or turnstiles that are controlled by devices that can read barcodes.

 

So consider using barcodes the next time you are designing visitor badges. If you need assistance with the badge design, feel free to contact our technical support team.