EasyLobby visitor management software provides you with many different options on how to configure and use visitor badges.

First, consider the physical dimensions and the style of badge.

Styles range from fold & clip, self-adhesive, portrait or landscape format, self-laminating, self-expiring, black & white or color, and badges that can be slipped into plastic badge holders using either a lanyard or a clip. We have a variety of different sizes depending on your needs.

Then there's the information on a badge.

Basically, just about any visitor information that you decide to capture can be put onto the badge. For instance, you can put:  visitor's name, visitor's photo, employee (patient or tenant) being visited, time of check-in, date of check-in, name of your company, category of visitor (day visitor / weekend visitor / contractor / intern / volunteer, etc), purpose of visit, the floor or conference room or facility being visited, whether an escort is required, and a host of other information that may be pertinent to your environment.

There's also the design of the badge to consider.

Placing the photo of the visitor on the badge is a good option when you scan their license (or you can take their photo with a webcam). A barcode placed on each badge let's you quickly scan the badge during check-out. It's also a good option for a long-term badge that can be scanned-in during each visit.

Color coded badges are a good option for different categories of visitors so that you can easily distinguish a contractor from a day visitor, or a parent from a volunteer. Or you can use color coding each day of the week to distinguish badges that have been issued that day.

View our visual spec sheet on either our black and white badge options or our color badge options to examine different choices.

EasyLobby has the best pricing on badge stock, and we offer a wide choice of options for your needs. Your visitor management software comes with a variety of badge templates to choose, as well as a custom badge designer that allows you to tailor a badge to exactly your requirements.

If you need help designing your badge contact our support team. For assistance ordering the right badge stock for your needs email us or call 781-455-8558.

EasyLobby Administrator™ is a central administration software console that provides all the critical functionality for administrators or security directors to help them manage their EasyLobby SVM™ (Secure Visitor Management) installations.

And a copy of this software is provided free with every SVM license you purchase.

Administrator™ software is typically installed on the security director's computer, which allows this individual to configure, manage and produce reports on SVM without negatively impacting lobby attendants who have SVM installed on their computers.

Administrator™ provides all the features of SVM, with the exception that you cannot create visitor records or print visitor badges.

Some of the functions you can perform on Administrator™ include:

• Create badge templates

• Create and manage User accounts for all guards or receptionists using SVM

• Manage and schedule automated employee imports into SVM

• Manage all settings and fields in SVM

• Setup and manage SVM in Kiosk mode

• Manage access to eAdvance - pre-registration software for employees

• Conduct real-time monitoring and reporting across the entire network of SVM stations, or for a specific site

• Print employee ID cards.

Contact support if you have additional questions on using EasyLobby Administrator™.

Many K-12 schools are currently EasyLobby customers. One of them is the Ballston Spa Central School District located about 25 miles north of Albany, the state capital of New York. Ballston Spa began their search for a professional visitor registration system to better understand and manage visitors to their schools.

Before making a decision school administrators conducted several demos of visitor software suppliers for schools, and after careful evaluation selected EasyLobby.

"The EasyLobby interface is very self-explanatory, and product features such as the ability to change the layout of visitor ID badges are very helpful," said Edwin Martin, the Coordinator of Facilities and Security for the School District.

Of particular interest to the District was customizing visitor ID badges for different categories of visitors. The District now checks in all visitors by requesting and scanning photo ID's, usually a driver's license.

"From a security perspective, we now can reliably track everyone who visits, from arrival to departure," said Martin. "From a facilities perspective, we're now able to verify the arrival and departure time of all outside contractors to ensure that they are on the job as specified."

Martin continued, "Overall, the implementation of EasyLobby visitor monitoring software has been beneficial to the School District by providing administrators with the information needed to understand and manage visitors to our buildings."

The use of sex offender screening in the visitor registration software has reassured staff and parents that proper controls are in place to monitor all visitors.

Dr. Joseph Dragone, Superintendent of Schools for the Ballston Spa Central School District said, "EasyLobby visitor management techniques have been well received by our community, especially parents who feel reassured that the District is taking visitor security seriously."

Read our case study on the EasyLobby installation at the Ballston Spa Central School District.

EasyLobby offers very competitive pricing on thermal badge stock for your DYMO thermal badge printer. Options include:

• 6918:  Plain white adhesive badges (come on a roll of 300). Our most popular badge option for the Dymo printer will work great with your custom badge design.

• 2991:  Removable white adhesive labels designed for Prox ID cards. Once a visitor is done with their Prox ID card, simply peel off the sticker and reuse the Prox ID card.

• 30856:  Non-adhesive badges (come with a hole pre-punched, on a roll of 250). A great option for customers who want to create badges that clip easily to clothing or a lanyard. We also sell badge clips designed to be used with this item.

• 30911:  Self-expiring badges (these bleed through a red stop sign after 12 hours, can be adhesive or non-adhesive, and come on a roll of 250).  Note that this is a two-part system: print the badge, and then apply a white sticker to cover the stop sign and start the bleed through process.

View a visual spec sheet on our complete line of black and white badge options.

If you are more interested in badges printed from a color inkjet printer, view our color badge options.

For a price quote on any badge stock contact us at 781-455-8558 or by email.

It's helpful to keep your employee list in the EasyLobby database up-to-date so that when a visitor checks in you can simply click on a dropdown menu to note the employee being visited. This same premise holds true whether it's an employee, a tenant or a patient, depending on the environment being managed with your EasyLobby station.

You can manually add employees, tenants or patients when they change, but that's an unnecessary nuisance because these changes can be automatically pre-populated from a master database such as a HR system. This automatic update works if your master list is an Active Directory, and ODBC Data Source or an automated filed dump. Here's how to set-up automatic updates to this list.

First, run the EmployeeImport Utility once manually. This will save the settings such as the source of the employee data, and which columns of the source to import. At this point, you might be done already -- you have just imported your list of employees into EasyLobby.

But how can you be sure this employee list stays updated, inside EasyLobby, with minimal work?  The answer is: create a Windows scheduled task that runs the EmployeeImport utility silently at a scheduled time (for example nightly or weekly). The run command within Windows scheduled tasks to schedule the EmployeeImport utility is:

"C:\Program Files\EasyLobby\EasyLobby SVM 9.0\Utilities\EmployeeImport.exe" /S

( the '/S' at the end makes it run silently).

The end result will be that any time the Employee (or Tenant or Patient) records get updated in your master list (AD, ODBC or file dump), the files will be automatically updated in the EasyLobby database.  When any employee (or tenant or patient) joins or leaves the organization, it will be reflected in EasyLobby without any actions required by the EasyLobby operator.

If you need further information, here are additional resources. On a computer that has SVM 9.0 loaded, go to the following locations:

C:\Program Files\EasyLobby\EasyLobby SVM 9.0\Utilities\EmployeeImport.exe

C:\Program Files\EasyLobby\EasyLobby SVM 9.0\Utilities\EmployeeImportReadMe.txt

These two files include the utility and readme files.  Also see pages 85 to 91 of the main EasyLobby instruction manual. And feel free to contact us if you need further assistance.

 

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